🔒 Privacy Policy – Olive Health Institute

Version 1.0 – October 2025

This Privacy Policy applies to all visitors of the website www.olivehealthinstitute.com and to all (potential) partners, contributors, experts, collaborators, and newsletter subscribers of the Olive Health Institute (OHI).
We respect your privacy and ensure that any personal data you provide is treated confidentially, securely, and in compliance with the General Data Protection Regulation (GDPR) and applicable Dutch data protection laws.

1. Who we are

Olive Health Institute (OHI)
Boegspriet 20
3356 MP Papendrecht
The Netherlands
✉ info@olivehealthinstitute.com
🌐 www.olivehealthinstitute.com

The Olive Health Institute is a knowledge and innovation platform dedicated to research, education, and communication in the field of health, nutrition, and olive-derived polyphenols, operating within the European Union.

2. Personal data we collect

We only process personal data that are necessary for communication, collaboration, or the proper functioning of our services. Depending on your relationship with OHI, the following data may be collected:

Full name
Organisation / institution and position
Email address and/or phone number
Postal or billing address (for business contacts or orders)
IP address and browser information (via website visits)
Newsletter preferences and interaction data
Any information you voluntarily provide through forms or email correspondence

3. Purposes of data processing

We process personal data solely for legitimate purposes, including:

📬 Communication: responding to questions, messages, and contact requests
🤝 Collaboration: managing relationships with experts, researchers, producers, or project partners
📰 Newsletters & updates: sending scientific, educational, or project-related information (only with consent)
🧾 Administration: invoicing, order fulfilment, and business correspondence
🔍 Website optimisation: analysing anonymous visitor data for functionality, security, and statistics

Your personal data will never be sold or shared for commercial purposes unrelated to the Olive Health Institute's mission.

4. Legal basis for processing

OHI processes personal data on one or more of the following legal grounds:

Your consent (e.g., newsletter subscription, voluntary data submission);
Performance of a contract or agreement (e.g., order, collaboration, partnership);
Legal obligation (e.g., tax administration);
Legitimate interest (e.g., website security, communication efficiency, stakeholder relations).

5. Cookies and analytics

Our website uses only essential and analytical cookies to ensure proper website functionality and collect anonymised statistics.

We use Google Analytics 4 (IP anonymised) in accordance with GDPR guidelines.
No tracking or marketing cookies are placed without explicit consent.
You can delete or block cookies at any time via your browser settings.

See also our Cookie Policy (if available).

6. Data retention

OHI does not store personal data longer than necessary for the purposes for which they are collected.

Data category Retention period
Contact requests / emails up to 12 months
Newsletter subscriptions until you unsubscribe
Administrative or financial records 7 years (legal obligation)
Research or project data project duration + 2 years (unless agreed otherwise)

After these periods, personal data are securely deleted or anonymised.

7. Sharing data with third parties

OHI will never sell your personal data.
Data are only shared with third parties if necessary for the operation of our services, such as:

Technical providers (hosting, email, analytics) under a data processing agreement;
Research or collaboration partners, only with your prior consent;
Government authorities if legally required.

All processors comply with GDPR requirements and operate within the EU/EEA.

8. Data security

We implement appropriate technical and organisational measures to protect personal data against loss, misuse, or unauthorised access, including:

SSL-secured (https) website connection;
Strong password protection and limited access rights;
Regular software updates and security audits;
Data processing agreements with trusted suppliers.

9. Your rights under the GDPR

You have the following rights regarding your personal data:

Right of access – to know what data we hold about you;
Right to rectification – to correct inaccurate or incomplete data;
Right to erasure – to have your data deleted ("right to be forgotten");
Right to restriction of processing – to temporarily suspend data use;
Right to data portability – to request transfer to another controller;
Right to object – to processing based on legitimate interest or direct marketing.

You can submit your request by emailing info@olivehealthinstitute.com.
We will respond within one month of receipt.

If you are not satisfied with our response, you can contact the Dutch Data Protection Authority (Autoriteit Persoonsgegevens):
📞 +31 (0)88 1805 250 | 🌐 www.autoriteitpersoonsgegevens.nl

10. Minors

Our website and services are not intended for persons under 16 years of age.
We do not knowingly collect personal data from minors without parental consent.

11. Changes to this policy

OHI reserves the right to update this Privacy Policy at any time.
The latest version is always available at www.olivehealthinstitute.com/privacy.
Last updated: 22 October 2025.

12. Contact

For any questions, requests, or complaints regarding this Privacy Policy, please contact: